Wedding Ceremony & Reception Planning Checklist
Planning your wedding should feel exciting, not overwhelming. This checklist is here to help you stay organized, on track, and stress-free from “Yes!” to “I do.” Whether you’re dreaming of an intimate celebration or a grand affair, you’ll find every key task laid out in order, so you know exactly what to do and when. Let’s make sure nothing slips through the cracks so you can focus on what really matters: celebrating your love story.
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6-18 Months Before
- Inform family and close friends
- Official engagement notice
- Determine possible dates
- Consult with Church/Temple
- After date is set, reserve location for reception
- Select a caterer if facility does not offer catering
- Shop for wedding gown and attendants’ dresses
- Grooms family hosts family get-together
- Engagement party hosted by bride’s family
- Preliminary guest list
- Develop preliminary budget
- Hire musicians for ceremony
- Hire photographer/videographer
- Book band/DJ for reception
- Choose your attendants
- Set up Bridal registry, select patterns, etc
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4-6 Months Before
- Select readers for ceremony
- Make Formal Wear arrangements for groom and ushers
- Arrange for passports, if necessary
- Finalize Guest List
- Make reservations for honeymoon
- Select and order invitations, thank you notes, stationery
- Determine floral needs and hire florist
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3 Months Before
- Plan for acquiring Marriage License & blood tests (if required)
- Order wedding cake
- Arrange for liquor/beverages, if not part of catering agreement
- Plan wedding ceremony
- Shop for wedding rings
- Plan for transportation needs
- Arrange and confirm overnight accommodations for out-of-town guests
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1-2 Months Before
- Send out invitations
- Arrange for ceremony rehearsal and dinner
- Purchase attendants’ gifts and wedding gift for Bride/Groom
- Consult with hairstylist and confirm all wedding day beauty appointments
- Finalize photography/videography arrangements
- Finalize floral needs
- Obtain Marriage License
- Make reservations for transportation to Ceremony, Reception and wedding night destination
- Confirm delivery/pick up of all attendants’ attire
- Plan your honeymoon clothing and luggage needs
- Confirm your passports and any necessary immunizations if traveling abroad
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1-3 Weeks Before
- Confirm catering arrangements and final number of guests
- Pick up bridal gown and accessories
- Arrange for picking up groom and ushers’ garments
- Prepare envelopes for payments/donations to clergy, musicians, etc.
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Night Before
- Finish packing for wedding night and honeymoon
- Give gifts to attendants at rehearsal dinner
- Give payment envelopes to best man to deliver after service
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Day of
- Bring car keys, wedding rings, Marriage License, airline tickets, passports and money
- Put wedding night luggage and honeymoon luggage in trunk of vehicle you’ll be using to get to both destinations
- BE READY FOR PHOTOGRAPHER
- RELAX, ENJOY AND HAVE A LOT OF FUN!
